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VACANCY: Transparency & Accountability Initiative, Part Time Administrative Assistant

29/04/2012

Published: . Tagged in vacancy

Open Society Foundation- London   

Transparency and Accountability Initiative

Administrative Assistant, part time position (20 hours per week), fixed term contract 

 

The Open Society Foundations work to build vibrant and tolerant democracies whose governments are accountable to their citizens. To achieve this mission, the Foundations seek to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights. On a local level, the Open Society Foundations implement a range of initiatives to advance justice, education, public health, and independent media. At the same time, we build alliances across borders and continents on issues such as corruption and freedom of information. The Foundations place a high priority on protecting and improving the lives of people in marginalized communities.

Investor and philanthropist George Soros established the Open Society Foundations, starting in 1984, to help countries make the transition from communism.  Its activities have grown to encompass the United States and more than 70 countries in Europe, Asia, Africa and Latin America.  Each Foundation relies on the expertise of boards composed of eminent citizens who determine individual agendas based on local priorities.

The Transparency and Accountability field is one of the fastest growing public movements of recent years. The International Budget Partnership, Transparency International, Revenue Watch Institute, Global Witness, the nascent aid transparency movement and many other leading civil society organisations have laid the groundwork. There is now a huge potential to make ambitious, concrete gains in the next decade by bringing together the different strands of what has emerged as a thriving movement of transparency and accountability initiatives worldwide.

The Transparency and Accountability Initiative is a donor collaborative that aims to seize this momentum and expand the impact, scale and coordination of funding and activity in the transparency and accountability field, as well as explore applications of this work in new areas. The Initiative was created by a group of global,private and government funders committed to strengthening democracy and development through empowering people to hold their governing institutions to account: Ford Foundation, Hivos, International Budget Partnership, Omidyar Network, Open Society Foundations, Revenue Watch Institute, United Kingdom Department for International Development and the William and Flora Hewlett Foundation. It is co-chaired by OSF and DFID.

 

Responsibilities:

  • Provide general administrative support, including photocopying, telephone coverage, faxing, filing, processing payments, organizing publication shipments, maintain press lists, and database management;
  • Maintain calendar, contacts and coordinate meetings and travel for the Program Director;
  • Provide the International Transparency & Accountability Initiative team with general office management support, information management, internal communication and coordination, expenses reimbursement and corporate card expenses submission, travel arrangements;
  • Handle correspondence (emails, faxes, post, couriers etc), draft letters, take minutes;
  • Execute financial and accounting tasks; organise incoming bills, receipts and payroll related paperwork when necessary;
  • Order office supplies and maintain stock of office supplies;
  • Maintain effective filing system for all TAI documents;
  • Media Monitoring – assisting with content for T/AI website & social media channels, and database management;
  • Assist with scheduling and logistics of meetings and conferences;
  • Assist in the preparation and distribution of materials for meetings and conferences;
  • Make travel arrangements for participants in events organized by the department;
  • Conduct research projects as departmental needs require;
  • Take on other activities as required by the Director.

 

Skills and qualifications:

  • Bachelor’s degree or equivalent required;
  • Good administrative experience essential;
  • Excellent written, verbal, organizational and interpersonal skills, excellent;
  • Excellent computer skills (Microsoft Word, Excel, Access, PowerPoint);
  • Must be highly organized, detail-oriented, and self-motivated;
  • Commitment to working as a member of a team, pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public;
  • Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;
  • Attentive to detail and able to work well under pressure;
  • Discretion and ability to handle confidential issues;
  • Must be dependable, a good team player and able to work independently;
  • Commitment to working as a member of a team and to providing service to partners;
  • Ability to prioritize and work simultaneously on a wide range of tasks and projects;
  • Pleasant, professional, and diplomatic manner in interacting with senior management, co-workers, partner, and the public.

Location: London, UK

Start date: ASAP

Duration: Part-time (20 hours per week), fixed term contract up to July 2013 with possibility of extension.

Compensation: Salary commensurate with qualifications and experience. Excellent benefits package.

To apply: Please send a cover letter and CV; with ref: TAADMIN in the subject line to: recruitment-EE@osf-eu.org by 2 May 2012

 

No phone calls, please. The Open Society Foundation is an Equal Opportunity Employer

 

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